Table of Contents
Note: This Handbook reflects the current rules for the BRS-4 Residential program. The BRS-4 program is “simulated” Independent Living, designed to prepare you for actual Independent Living in the near future. This Handbook is updated on a regular basis, and questions regarding specific rules should be forwarded to the program.
Welcome to the Haag Home for Boys, a non-secure community
residential treatment facility. As you
enter the program, you may be graduating from another program, placed from
your home, or as a result of leaving a program you did not successfully
complete. Regardless of how you
arrived here, you are beginning a community based treatment program that
stresses personal accountability and growth.
You will be given the opportunity to work on your education, family
situation, employment, life skills and treatment issues. You were chosen for this program because we
believe you can benefit from it and that you have the ability to be
Our goal is to help you identify
areas in which you need to grow and improve, skills you need to develop, and
tasks you need to accomplish in order to graduate from this program with the
tools to be successful in the future.
In order to meet this goal, together we will develop individualized
treatment plans, identify goals and objectives you need to accomplish, and
provide you with the opportunity to make good decisions. We believe that you have the capacity to
make good choices for yourself and to be held responsible for all your
decisions and actions. Your thinking
and choice-making processes will be challenged daily by your treatment
team. We believe that it is through
this process that people learn to make better and better decisions.
You probably have a lot of questions about where you will be, what it will be like, what the rules are and what you can expect. This handbook is provided for the purpose of answering questions and orienting you to the program’s philosophy and rules. It is expected that you will read through the handbook and clarify any question you may have with program staff. We are aware that transitions can be difficult, so if there is something we could do to help, please ask. Otherwise, it has been our experience that if you begin by relaxing and taking it slowly, your transition will be smoother. Welcome!
Here’s how you get from here to there:
· Initial Screening: People involved with you, like your JPPO, family and counselor, meet with us and may bring you to the facility (or set up a phone call) to learn about the program, talk about your current situation, and how we can help you.
Administrative: You will spend approximately 7 days
with us while we get to know you and your needs. You will be busy getting
settled in and learning the rules. You
will be given an intake interview that will help determine your initial
treatment plan, discuss rules and privileges, and set up appointments and
schedules. If you need to complete your GED or work on your High School
Diploma, you will be placed in the on-site school program. During this period, you will spend most of
your time on grounds and your activities are limited. You will complete a 7-Day agenda of
assignments and assessments, known as the A-Sheet. As you progress in the program, you’ll earn
Regular Program: When the A-Sheet is finished, if you successfully
complete your administrative period and pass a quiz designed to show your
awareness of the rules, you will begin the regular program. During your stay, we will identify problem
areas, establish specific goals and work together to achieve them.
Graduation: We will continue to work with you and help you complete
the requirements for your release in a timely-manner (usually 6 – 8 months).
· Follow-up: We want to know how you are doing and hear about your successes and challenges. Upon graduation, we will work with you closely for 90-days to help you transition smoothly and be available to provide additional services if needed.
· You are the most important person on your treatment team. It is important that you take this seriously, express your concerns, hopes, progress, and needs at each meeting. You are the best expert on you.
· Family Members are involved, as appropriate, to help work out problems, support your success, and help you decide what is best for you after graduation.
· Primary Care Staff make decisions on your behalf, help you get services, monitor your progress, and see that this program is assisting you in meeting your goals. They assure that you are living up to your end of the bargain on a daily basis.
Treatment Manager assists you with accurately identifying and correcting
improper behaviors and attitudes, and helps you deal with difficult issues
and stressful times.
Program Manager plans the overall program, solves problems, and assists
in reviewing your progress on your service plan.
· Other people are also part of your treatment team. The program brings in people to work with you on your treatment issues and help you be successful. These people may include a therapist to work on specific issues; a teacher to help with education; or other specialists. Your parents, extended family, and significant others may be invited to participate, depending on your situation.
These people are interested in your well-being and work together in an effort to help you be successful.
We believe this program is for you, and whether or not it works is mostly up to you. We are here to help, but whether you get what you need to move on and do better has to do with how well you work your program. Here are some expectations and responsibilities.
· Know your treatment plan: It’s your plan and it shows you what you need to be working on and how to work on it, who’s available to assist you, and when it should be done.
accountability for yourself: Figure
out what you want from life, from this program, and from your treatment team
and follow through.
Focus on the
skills you need: This program is about you getting
and practicing the skills you need to be independent and successful. Remember: if you keep doing the same old things,
you’ll keep getting the same results.
· Actively participate in your treatment plan: Your plan is reviewed weekly, and will direct your life for the next week - - be an active part of the process. Let us know what you need and want, what is working for you, and what isn’t. Make sure your successes are noticed and take accountability for your mistakes.
· Be honest: You’ve heard it before and you’ll hear it again, but honesty really does matter. How much freedom, trust, and responsibility you get depends a lot on how truthful you are. More importantly, whether or not this program helps you, or is a waste of your time and ours, will depend on how honest you are with yourself and us.
The Haag Home staff recognizes that you have important rights that need to be respected and protected. These rights are listed below and both students and staff should be familiar with them. Violations of these rights will be subject to the grievance process.
The right to
respectful, impartial, and fair treatment, and to be addressed by name in a
The right to not
be subjected to physical punishment, harassment, intimidation, threats, harm,
assault, humiliation, or interference with reasonable eating, sleeping, or
bathroom functions, by any other juvenile or staff person.
The right to
timely and reasonable access to your attorney upon request.
· The right to meet with your attorney in a private area within the facility.
The right to be under the supervision of trained staff
members or volunteers and not other juveniles.
Your first responsibility is
to try to resolve a problem with the person informally by discussing the
matter with them. If the issue has not
been adequately resolved, ask a staff member to go with you and discuss the
matter together in hopes of coming to an agreeable solution.
If you have completed both steps above and an informal resolution cannot be made, you should request and complete a grievance form and submit it to the Program Manager. If you need help filling out the form, ask a staff member for assistance. Note: you must do your best to resolve a problem at the lowest possible level by discussing the matter and negotiating a reasonable settlement first before continuing with a formal grievance.
Formal Grievance Process
Ask your staff representative for a grievance form.
Complete the grievance form (ask for help if needed).
Submit the form to the Program Manager if available or
the staff on duty.
The staff on duty will notify the Program Manager who
will forward the form to the staff in question. The staff must respond in writing by the
end of their next scheduled shift.
If a staff member fails to respond within a reasonable
time or the response is unsatisfactory, you should proceed to the next level
of review. Notify the Program Manager
in writing of your hearing request.
· If you have an emergency grievance, such as lack of essential medical care, your grievance will be reviewed as soon as possible and no later than the next shift.
· The grievance procedure itself will be used to determine whether a specific complaint should be handled by the grievance procedures.
First level review: Initial Hearing
The Program Manager will meet
with the Treatment Manager, the staff or student being grieved and the
student that filed the grievance. This
review will occur within three working days.
Findings will be submitted to the student in writing within 24 hours
of the hearing.
At the review, you will be asked to
describe your side of the story, call witnesses, and question facts
presented. Recommendations may include
disciplinary action against staff members or juveniles; further investigation;
changes in policies or procedures; any combination of these; or no action.
Last level: Authority review
The findings of the review
authority may be appealed to the Executive Director. He will review the matter within three
working days of receiving the report and submit his findings in a written
report within three additional working days.
The findings of the Executive Director are final.
rules are based on common sense and are designed to provide a safe, healthy
and appropriate environment in which you can achieve the goals of your
will BE NO:
Drugs, alcohol or paraphernalia (pipes, screens, clips,
papers, shot glasses etc.)
Hitchhiking or riding
in unapproved vehicles at any time
Knives, razor blades, box cutters, firearms, explosives,
fireworks, weapons or dangerous materials
Going into rooms
other than your own
Borrowing or lending
money, clothing or other articles
Food, drink, or
dining room items (plates, silverware etc.) anywhere but the dining rooms,
picnic tables , or approved apartments
, or approved apartments
Females on or
hanging-around the facility (without prior authorization)
(without prior authorization)
Sexual contact of
any kind between residents
· Piercing or tattooing (without prior authorization)
pictures, music, literature or other items that glorify alcohol, drugs,
violence, racism, satanism, hatred, biker or gang related behavior
Face masks, bandanas,
or other gang-associated items
inappropriate hair styles
matches, incense, candles, oil lamps, lighter fluid, or other flammable materials
or open flames in any building at any time
Tampering with or
disabling fire or smoke alarms
Causing damage to
the facility or the property of other juveniles
property after curfew or without permission
Yelling at or
gesturing to people off property or being disrespectful to others
· “War-storying” or glorifying past acts of violence, criminality, sexual conquests, drug use or alcohol use
You will need to
adopt habits and practices that promote good personal hygiene and sanitary
conditions. The following is required
Keep your room
neat and clean at all times
Shower at least
once daily using soap, shampoo etc. – never go to bed dirty
regularly, as needed and bedding at least every other week
sleeping clothes when you go to bed
Make your bed
when you get up
Brush your teeth
with toothpaste at least once per day or more often if needed
· Facial hair will be regulated on an ‘overall appearance’ test and must be appropriate and neatly trimmed
hair in a neat, clean, and appropriate style – if in doubt, ask
· You must be fully dressed at all times outside of your apartment
clothing should be neat, clean and in good repair. As a general rules you will need to have
Basic psychological, medical
and some dental and vision services are available to you through the Oregon
Health Plan. If you require these
services, it is your responsibility to bring it to the attention of the staff
on duty. If it is not a serious
problem, staff will discuss possible treatment options or if you need to see
a doctor, an appointment will be made, as appropriate. If the problem is serious, staff will take
If you are prescribed a new medication or a
change has been made to your existing medication, let staff know
immediately. You will drop off your prescription
and staff members will pick up the medication when it is ready. You may also purchase certain
non-prescription medicines with staff permission, to use as needed. All medication Over-the-counter or
prescription must be held and administered by staff. Any
medication that is taken without staff permission or not taken according to
the package directions may be considered drug ABuse (see Drug and
Alcohol Policy). You are responsible
for taking your medications at the proper times and as prescribed. If you are having difficulty with your
medication, would like to consider stopping or adjusting your meds or have
any questions, ask staff immediately.
If you are feeling sick, you will need to notify staff immediately. You will get up in the morning, check-in, complete your room cleaning duties and return to bed, with staff permission. You will stay on grounds and preferably in your room until the following day or until you are given permission to be up. You will be checked on hourly. If you are obviously seriously ill, staff will excuse you from morning check-in and room chores.
If you are under 21,
there will be none – it’s the law. You
will not use or possess tobacco products of any kind. ORS 167.400 states that you can be ticketed
and fined up to $100. This applies to snuff, loose tobacco, cigarettes,
cigars, or chew. If you are 21 or
over, you may smoke if you choose, provided you do so off property and as
your program level and curfew times allow.
Note: ORS 163.575 states that anyone 21 or over
who sells or gives tobacco products to minors can be fined from $100 to $500.
Contraband is any item or items that are inappropriate or pose a safety or health risk to you or others. Program policy requires regular clothing and room searches to control access to and the spread of contraband. Items that are found will be removed and stored in a secure location for disposal or to be turned over to your JPPO, as appropriate.
is absolutely drug and alcohol free.
Possession, distribution, or use of drugs, alcohol or related
paraphernalia is strictly prohibited.
In order to uphold a high standard, random urine-testing procedures
are in effect at all times. The
presence of agents used to hide drug use or invalidate the test, or a dilute
specimen, will result in a failed test, and will be considered dirty. If you have used, notify your treatment
team immediately. You will present
your situation and begin to work through your consequences.
of a controlled substance within a thousand feet of a school is a
felony. Since our entire facility is within
that buffer zone, any controlled substance brought on property and
distributed to or shared with others may fall under this law.
Distributing a controlled substance on grounds may result in your removal from the program. See the D&A Use Policy that is posted in the office for further information.
This is a transition program and as such, you are allowed to leave the property within certain guidelines. We are required to account for your whereabouts at all times. You are required to ‘sign-out’ with the staff-on-duty. You may sign out, with staff permission, to approved locations for a short time (see Level System). When you leave the property, you should go directly to the location you signed out to and return from there at the designated time. You are required to use the approved routes of 6th Street and Ivy Street only when checked out in Junction City. You must have your Haag Home ID with you when checked out in Junction City.
This is a non-secure community residential facility; no program staff will ever attempt to physically detain you if you decide to leave -- however you will be considered AWOL. In most cases you will be considered on the run or ‘AWOL’ if you leave the property without permission; leave the property after your curfew; or are absent from a location you have checked-out to.
Being AWOL means
committed a parole/probation violation
A warrant will be
placed for your arrest
here may be revoked
You will be held
responsible for your actions
· The Haag Home will not be responsible for any items you leave behind
Everyone is required to search
for and maintain employment while at the Haag Home. We view the responsibility of earning and
budgeting money as extremely important and the money management skills you
learn now will be used for the rest of your life. A number of local employers count on us to
provide workers on a short-term basis.
You may be given the opportunity to work, even if it is your day off
or you have already worked. Remember,
this is a short-term program and you will benefit from the experience and the
All of the money you earn is placed
in a Haag Home trust account. You are
allowed a minimum “work draw” each day that you go to work. In addition, you will have money
“available” to you according to how much you work, your level in the program,
and the amount you have accumulated in savings. The remainder is saved toward your
transition (and any restitution/fines/fees, etc.), so that you will have
adequate resources to make it on your own after graduation. When you get
paid, you may not cash any checks or spend any money paid to you unless
you have specific permission from staff prior to doing
so. In most cases your account balance
must be at least $2000 - $3000 to graduate the program.
You are eligible to take a draw against your account each time you work. The computer will give you an “available” amount based on things such as hours worked and amount saved so far. Be careful how you budget your money. As clients get closer to transition, a budget and community bank account may be set up if approved by the treatment manager and JPPO.
The Haag Home encourages
mail to and from significant people in your life. No one will be opening or reading your mail
without your permission. However, all
packages and mail that may reasonably contain contraband must be opened in
the presence of staff. A small amount
of paper and envelopes may be provided for you if you do not have your own.
There is a student phone available for your use (local, calling card, or collect calls only). Please be respectful to others and limit your calls to a reasonable length. Please be appropriate and respectful when you answer the phone, as it may be family members or potential employers. The phone will be off limits until 5:30am, during groups and turned off at lights out. You may use the office phone to notify your parent or guardian of your placement in this program, any additional long-distance calls can be made by calling collect or using a pre-paid calling card. Calling cards are usually available from the program for a minimal fee.
We encourage family visits whenever possible -- there will not typically be off-campus visits for your first few days. After this time, how often you may go home will depend on your family situation, treatment needs, and your level status. Your parole agreement remains in effect and the following rules will apply during all home visits:
approval for the visit from program staff, parole officer and others, as
needed -- five days notice usually is sufficient
Provide a phone
number and address where you can be reached
Remain in the
care and control of your parent or visit resource
Obey all Federal,
State, and local laws and ordinances
Not possess any
weapon or dangerous materials of any kind
Abstain totally from
the use or possession of alcohol, drugs, or paraphernalia, including
prescription drugs not prescribed to you, and non-prescription drugs not
given to you by a designated responsible adult
instructions and directions at all times
appropriate family activities
responsibility for household chores
· Take and complete a Home Visit Report form
Failure to follow these rules may affect your ability to take visits in the future. You will be screened for drug use upon your return.
When you arrive, we recommend
you mark your belongings with your initials. If you purchase or receive any
other items, you should bring them to staff so they can be inventoried. When you leave the program, you will
take only the items that you own.
We strongly discourage you from bringing in anything of significant value as it may be damaged or stolen. Please be aware that the Haag Home is not responsible for the loss or damage of any item. If you have a question as to whether an item is appropriate or not, ask before you bring it.
Dating is a normal experience
for teens; however, your primary goal during your placement here is to work
toward your treatment goals and successfully move on with your life. Rules regarding dating will depend on your
age, maturity level, progress in the program and other factors. If you have any questions, ask.
You will not initiate or prolong contact with anyone more than 2 years younger than you. Some students may have additional and/or more restrictive requirements. (See your primary staff or the Treatment Manager) In all cases, staff will need to meet the people you wish to spend time with either as friends or dating. In addition, if you wish to spend time with people under the age of 18, a program representative will need to speak with their parents.
The following is a partial list of
privileges you may have at the Haag Home.
They are earned by appropriate behavior and they can and will be
restricted as a means to help you comply with your treatment plan.
· Store runs
· Computer/Game System use
· Home visits
· Community activities
result from failure to comply with program rules, your treatment plan, or
direct instructions of your PO or Haag Home staff. Inappropriate behavior and/or poor attitude
will result in the removal of some or all of your privileges and may result
in additional consequences.
Whenever possible, the consequence will be logically associated with the violation and be effective immediately (See the graduated consequences list). Consequences you may receive include but are not limited to the following:
· Loss of privileges
· Extra chores
· Early curfew time
· Grounds restriction
· Problem solving projects
Student rooms are set up for
simulated dorm or apartment-style living and having roommates is part of the
program. You are expected to get along
with your peers, treat each other appropriately, and respect each other’s
property, and personal space.
Apartments C and D are for new students and house up to 4 students each. Apartment A is for upper-level students and house up to 3 students. Apartment B is set up as a transition apartment with additional benefits and responsibilities and house up to 2 students. These rooms must remain reasonably clean at all times or you may be asked to move out.
You may listen to the music
you choose within the following guidelines:
· Your stereo is turned off when you leave the room and during lights out
· The volume is kept at a level so that it is not heard outside your room
offensive, vulgar or racist language may be restricted according to your
individual treatment plan, and will not be played out loud (headphones only)
In order to
develop the skills necessary to live independently, you will occasionally
assist staff members in developing menus, shopping for, preparing and serving
meals. You are responsible for
preparing your own breakfast and lunch and will work together, as assigned by
staff members, to prepare and serve brunch and dinner.
Meals will be available during the
following times. If your work schedule
conflicts with these times you should make other arrangements with staff,
prior to the conflict.
Breakfast (weekdays) Fix Your Own 6:00 – 10:00am
Brunch (weekends) Fix Your Own or Prepared 8:00 – 10:00am
Lunch Fix Your Own 10:00 – 1:00pm
level will determine your check-in time.
You are required to check-in at the office, clean, dressed, and ready
for the day. Your chores should be
completed before you may check off grounds.
The level system and
the residents in each apartment will also determine lights-out. You should plan to have your activities
completed before this time (chores, exercises, letter writing, reading etc.) You may complete your laundry (but not start
new) as long as it does not disturb your roommates or neighbors. You
must be in your own apartment and have your lights turned off by this time
and in your own bed and quiet within 15 minutes.
If you have someone in your room that works late or needs to get up early, please be respectful of those who are trying to sleep. Remember that you may be the one that wants to go to bed early or sleep in next time.
The level system is used to help clarify how you are doing and what kind of supervision and support you need in order to successfully complete this program. Levels are reviewed weekly in response to your overall attitude, behavior, and how effectively you are working your program. See Level Description Quick Reference Guide for specific expectations, privileges and the most current updates.
Program Rewards and Punishers. Rewards are privileges that are given as a youth advances up the level system. Punishers are the removal of rewards as a youth moves down through the level system.
Level A: When you arrive at the Haag Home, you enter on Level ‘A’ for Administrative Status. This is designed to last 7 to 8 days, (until you complete you’re A - sheet). You will have a number of things to accomplish during this time. Most of your time will be spent on grounds learning the rules, doing assessments designed to help develop your treatment plan, completing all required paperwork and scheduling appointments as needed. Your time will be structured as you follow your orientation schedule and have staff sign off as each objective is met. You will continue to work on your treatment plan and identify issues you want or need to work on. With permission, you may host your family on-grounds and/or leave for a short period of time if approved. When you have completed your orientation sheet, and you have shown you can operate within the boundaries of the program, you will be evaluated as follows:
This level indicates that you are not meeting the minimum standard in one (or more) areas of the program for the week. It is also an indicator that you may require additional staff assistance in the management of your day-to-day functions and activities. If you do not have a job, you will look for work a minimum of 3 times per week. Your time off grounds will be supervised by program staff. With permission, you may host your family on/off-grounds as our schedule allows.
Level I (independent):
This level indicates that you are meeting/exceeding the standards for the week. You have demonstrated that you do not need additional staff assistance in the management of your day-to-day functions and activities. Your time off grounds can be independent of staff supervision providing you have an approved plan.
This handbook is designed to familiarize you with general program guidelines. You are responsible for learning its contents. On day 7, you will be given a quiz that will show us that you know and understand what is in this handbook. These are general guidelines only. You must consistently consult and follow your treatment plan and the guidance of your primary staff for additional rules and requirements that apply specifically to you.
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